Milestone billing. Due on receipt.
Engagement fees are scoped per district and stated in your Service Agreement. Every invoice on this page maps to an Appendix B milestone with a defined trigger event — no surprise charges.
Due on receipt vs. milestone timing — the rules
We bill by milestone, not by hour. Each milestone has a single trigger event. Once that event occurs, we issue the invoice within 2 business days, and payment is due on receipt unless the district requested longer terms in writing before kickoff.
Invoice issued within 2 business days of milestone completion (Harding Media delivers the deliverable and notifies the district point-of-contact in writing).
Emailed from hardingmediaconsulting@gmail.com with Stripe-hosted payment link plus ACH, wire, and check instructions.
Due on receipt for all milestone invoices. Districts requiring Net 15 or Net 30 must request in writing before kickoff.
Balances unpaid after 30 days incur a 1.5% monthly service charge. Work on the next milestone may be paused after 45 days past due.
Payment receipt is confirmed by email within 1 business day; next milestone work begins on confirmation (or in parallel for ACH while clearing).
Any invoice dispute must be raised in writing within 7 days of receipt; undisputed portions remain due on receipt.
CindyBot — Appendix B milestone schedule
5 milestones · 20% each · due on receipt| # | Milestone (Appendix B) | Invoice trigger event | % Contract | Invoice issued | Payment due |
|---|---|---|---|---|---|
| M1 | Discovery & Data Mapping complete | Signed kickoff memo + district data sources catalogued | 20% | Within 2 biz days of memo signature | Due on receipt |
| M2 | IEP Goal Extractor configured | Sandbox environment delivered to district lead | 20% | Within 2 biz days of sandbox handoff | Due on receipt |
| M3 | Pilot deployment (1 building / cohort) | Pilot live + admin training session completed | 20% | Within 2 biz days of training signoff | Due on receipt |
| M4 | District-wide rollout | Production access provisioned for all participating staff | 20% | Within 2 biz days of rollout email | Due on receipt |
| M5 | Acceptance & handoff | 30-day acceptance window closed or written signoff received | 20% | Within 2 biz days of acceptance | Due on receipt |
Contract value per signed Service Agreement. Add-on scope (additional buildings, integrations, custom models) is invoiced separately and does not alter the percentages above.
Cindyverse Lab — Appendix B milestone schedule
5 milestones · weighted 25 / 15 / 20 / 25 / 15 · due on receipt| # | Milestone (Appendix B) | Invoice trigger event | % Contract | Invoice issued | Payment due |
|---|---|---|---|---|---|
| M1 | Program design & cohort scoping | Signed Statement of Work + cohort roster received | 25% | Within 2 biz days of SOW signature | Due on receipt |
| M2 | Curriculum & lab materials delivered | Curriculum packet + materials list shared with district | 15% | Within 2 biz days of delivery | Due on receipt |
| M3 | PD facilitator training complete | First in-person / virtual PD session delivered | 20% | Within 2 biz days of session | Due on receipt |
| M4 | Lab series delivered (all cohort sessions) | Final scheduled cohort session completed | 25% | Within 2 biz days of final session | Due on receipt |
| M5 | Impact report & close-out | Post-program report delivered to district leadership | 15% | Within 2 biz days of report delivery | Due on receipt |
Weighting reflects delivery effort: heaviest at program design (M1) and lab delivery (M4); lighter at curriculum handoff (M2) and close-out (M5).
Accepted payment methods
All four methods are accepted for every milestone invoice. ACH is preferred for district-issued payments.
Pay securely via Stripe-hosted invoice link emailed with each invoice. Visa, Mastercard, Amex, Discover accepted.
Instant. Processing fee may apply to card payments over $10,000.
Preferred for district payments. Bank routing details provided on each invoice. Lowest processing cost.
3–5 business days. No fees.
Make payable to Harding Media Consulting. Mail to 2527 Valentine Ave, Apt B2, Bronx, NY 10458.
Allow 7–10 business days for mail + clearing.
Recommended for milestone payments over $10,000. Wire instructions on request to hardingmediaconsulting@gmail.com.
Same-day domestic. Bank wire fees apply.
Trigger definitions (binding)
These definitions are incorporated into every Service Agreement and govern when each milestone is considered complete for invoicing purposes.
- Completion
- Harding Media has delivered the milestone deliverable AND notified the district point-of-contact in writing (email is sufficient).
- Acceptance
- District signoff via email, OR expiration of a 10-business-day silent-acceptance window after notification with no written objection.
- Pause clause
- If district response or required inputs are outstanding more than 10 business days, the milestone is deemed complete for invoicing purposes and the project timeline shifts accordingly.
- Change orders
- Any added scope is invoiced separately under the same terms (due on receipt) and does not alter the milestone percentages above.
Need the full onboarding packet?
Email us and we'll send the PDF packet — full checklists, Appendix B trigger mapping, payment methods, and W-9.
hardingmediaconsulting@gmail.com